Welcome to Black & White – Surrey and Hampshire’s leading accountancy and taxation specialists offering Payroll, Pensions and Benefits-in-kind service outsourcing to businesses across the region.

Online payroll services for small businesses

In order to comply with HMRC regulations, all businesses with employees operating in the UK are required to operate a formal payroll system.

However, for company directors who employ a small workforce, it can be tempting to avoid the paperwork involved and to keep things simple by issuing salary payments in cash or via a bank transfer or cheque at the end of the working month.

Whereas this may have been an option (albeit illegal) prior to the introduction of computerised payroll and Real Time Information, it’s now much easier for HMRC to find companies not operating a payroll who should be.

In order to stay on the right side of regulation, outsourcing your payroll duties to a third-party is a low-risk and low-cost way to ensure employees get paid on time and that you fulfil all legal NI and taxation requirements.

Payroll outsourcing also relieves you and your staff of the administrative duties involved in running a payroll, freeing up time and resources to get on with doing what you do best – running your business.

By outsourcing your payroll duties to us, we calculate the necessary NI and tax deductions to your staff members’ gross salary and we also submit the relevant documentation online to HMRC ensuring your compliance.

Payroll services outsourcing – is it the best option for my business?

Payroll services outsourcing is particularly useful if your company:

• doesn’t have an internal HR or finance department
• requires their HR department to focus on other tasks
• is concerned about GDPR and other compliance issues
• has teams working in different locations
• requires independent payroll continuity

Why you can count on Black & White

At Black & White, our primary goal is to allow you to get on with the day-to-day running of your business without having the often significant burden of financial recordkeeping and submission of information to HMRC.

Our experienced team of chartered accountants and business specialists have over 150 combined years of experience working with businesses of all types and size. We help clients to consolidate their financial and trading positions and to put them in the strongest possible position to be able to grow and expand their market share.

We understand the opportunities and threats modern businesses face. This is why we take the time to get to know the inner workings or your organisation so that we can advise on the best course of action to take to ensure your company’s future ongoing stability and future success.

Affordable, efficient, and with a fastidious eye for detail, our accountants and bookkeepers will help you to lower your tax liabilities while giving you the freedom and the time to focus on making sales and keeping customers happy.

Payroll in Hampshire and Surrey

As a leading chartered accountancy firm, we can advise on payroll services companies and payroll service providers within the UK as well as offering general taxation and accountancy services, bookkeeping software training for businesses of all sizes.
To arrange a free, informal meeting at our Surrey or Hampshire headquarters, get in touch with Black & White Accountancy by filling in the form below, or simply give us a call on 0800 140 4644 or email [email protected].

If you’re searching for information on workplace pensions contributions, if you need advice on workplace pensions law, or if you need to implement a workplace pension scheme for your company, the accountants and bookkeepers at Black & White Accounting can help you.

What are workplace pensions?

Also known as company pensions, work-based pensions, and occupational pensions, workplace pensions are a type of pension scheme organised by an employer.

By law, all qualifying UK employers are required to offer a pension scheme. Assuming a staff member does not opt out of your scheme, both your employee and your company must make contributions to your staff member’s pension pot each time payroll is run.

How to join a workplace pension scheme – employees

Automatic enrolment into your company’s pension scheme applies if an employee meets the following criteria:

• they predominantly work in the UK
• they’re aged between 22-67
• they earn at £10,000 or more per year
• they’re classed as an employee

If a staff member is not legally entitled to automatic enrolment, they may still join your company’s pension scheme. 

However your company as the employer is not obliged to make contributions if your staff member earns less than the following amounts:

• £118 in a week
• £472 in four weeks
• £512 in a month

Workplace pensions calculator for employees

To get an estimate of how much a workplace pension could be worth once an employee retires, there are many advice websites available online offering users a free workplace pensions calculator. The calculator combines the amount your staff member is likely to receive from their state pension together with funds accrued via their workplace pension.

Workplace pensions employers guide

If you operate a business in the UK and your company employs workers who are eligible to be enrolled in a pension scheme, you must:

• make contributions to the pension scheme on time
• pay at least the minimum amounts required
• let employees opt out of the pension scheme when asked and repay any funds paid in
• allow employees to re-join the pension scheme at least once every 12 months

When an employee is enrolled into a workplace pension scheme, you must notify them in writing making sure to include the following information:

• the type of pension scheme
• the name of the company running the pension scheme
• how much you and they will be contributing
• the date their pension scheme starts
• how they can voluntarily leave the pension scheme

If you’re a business owner and have any questions about your legal obligations with regards to workplace pensions, please contact us using the form below, call us free on 0800 140 4644, or email [email protected].

Workplace pensions in Hampshire and Surrey

Based in Hampshire and Surrey, Black & White provides a one-stop service for d businesses seeking accounting, financial, and taxation support and guidance services all for a fixed monthly fee.

We believe that the best advice can only be given once we’ve truly got to know you, your company, and your financial goals. We’re offering a free one-hour consultation with potential clients either at your place of work or at our own headquarters.
To make an appointment or a general enquiry, please use the quick contact form below, call us free on 0800 140 4644, or simply email [email protected].